Privacy Policy for Candidates
This privacy policy is valid for the candidates that apply for a job at the company NavInfo Europe B.V. further referred to as ‘the Company’.
The Company needs personal data from its candidates applying for a job. Without this personal data, the Company may not be able to properly assess your application.
The Company is committed to protecting the privacy and security of personal data of its candidates. This document contains the privacy policy for candidates and is applicable for all people applying for a job at the Company.
Why and on which legal basis is personal data collected?
The Company processes personal data for the following purposes:
Managing and administering the recruitment and selection process,
Assessing candidates’ suitability for employment,
Filling vacancies within the Company.
The legal basis for this processing is the legitimate interest of the Company to efficiently manage recruitment processes. This interest is carefully balanced against the rights and freedoms of candidates, and the processing is limited to what is necessary and proportionate.
Where required by law, specific processing activities may also be based on legal obligations or, where applicable, the explicit consent of the candidate.
Which personal data is collected?
As part of the recruitment process, the Company collects the following personal data of job applicants.
Mandatory information:
Name,
Contact details: address, email address, (mobile) phone number,
Other information: gender, birthday, nationality, education and professional experience, resume/CV, availability for work, salary expectations, eligibility to work in the Netherlands, and motivation.
Optional information:
Photograph.
The Company applies the principle of data minimization and does not require candidates to provide information that is not necessary for the recruitment process.
How is personal data collected?
Personal data is collected directly from the candidate.
By submitting your application, you acknowledge that the Company processes your personal data for the purposes described in this privacy policy. We cannot handle your job application otherwise.
Use of Artificial Intelligence
The Company may use AI-based tools to support parts of the recruitment process, for example, to organize application information, summarize CV content, or help recruiters prepare for interviews.
AI is only used as a support tool. It does not make decisions about your application.
The Company does not use AI to automatically reject, accept, score, or rank candidates without human involvement. All recruitment decisions are made by recruiters and hiring managers, who review the relevant information and apply their own judgment.
Where AI tools are used, they only process the personal data you provide as part of your application and only for the purposes described in this privacy policy.
If you have questions about how AI is used in the recruitment process or would like more information about how your application was reviewed, you can contact the Company using the contact details below.
Who has access to your personal information?
Access to personal data is limited to:
Candidate applying for the job (you),
HRM department employees,
Employees involved in the recruitment process.
In addition, the Company may share personal data with third-party service providers (such as IT service providers, cloud providers, or recruitment software providers) who process data on behalf of the Company under appropriate data processing agreements in accordance with GDPR requirements.
How is personal data protected?
Security of personal data is important for the Company. The Company has implemented reasonable technical and organizational measures, including access controls, role-based permissions, and secure storage mechanisms, to protect your personal data.
The Company is ISO/IEC 9001, ISO/IEC 27701, ISO/IEC 27001 certified, and compliant with all relevant legislation, including but not limited to the GDPR/AVG and AI Act regulations.
How long is personal data stored?
Personal data is retained as follows:
Up to 4 weeks after completion of the recruitment process,
Up to 1 year if the candidate has agreed to be considered for future opportunities.
If the candidate becomes an employee, the employee privacy policy will apply.
Sensitive personal data and storage outside of the EU
The Company does not intentionally collect or require sensitive personal data (special categories of personal data as defined under GDPR).
Candidates are requested not to include such information in their applications. If sensitive personal data is nevertheless provided, the Company will not use it for recruitment purposes.
The Company aims to store and process personal data within the European Economic Area (EEA).
What are your rights?
If you want to:
pose a question or file a complaint on how the Company copes with your personal data,
request correction, update, removal or restriction of the use of, or object to the processing of your personal data,
request removal of all your personal data completely,
request an extract of your personal data.
You can contact the Data Protection Officer (DPO). See ‘Contact information’ below. The Company will respond to your request in accordance with the applicable legislation.
Please make clear in your request which personal data you wish to have changed, whether you want to have your personal data deleted or otherwise let us know what restrictions you want to impose concerning your personal data. For your protection, we only handle requests related to the personal data associated with the email address you use to send us your request and we may need to verify your identity before we implement your request. We try to meet your request as quickly as reasonably possible.
If you have a privacy complaint and are unable to come to an agreement with the DPO of the Company, you have the right to lodge a complaint at the Dutch supervisory authority. You can do this on the following website: https://autoriteitpersoonsgegevens.nl/
Rights related to AI-supported processing
You have the right to request additional information about the use of AI in the recruitment process.
The Company does not make hiring decisions based solely on automated processing within the meaning of Article 22 GDPR.
Nevertheless, you may always contact the Company to:
Request information about the use of AI,
Request clarification of how your data was evaluated,
Express your point of view,
Request human review.
The Company will respond to such requests in accordance with applicable data protection legislation.
Updates of privacy policy
The Company publishes this privacy policy on its website: www.navinfo.eu. The Company has reviewed and approved updates of this privacy policy before publication.
Contact information
In case of questions about this privacy policy, please contact the Data Protection Officer (DPO) of the Company. You can reach the DPO by sending an email to: DPO@navinfo.eu, via a phone call to: +31-40-711 3500 or by sending a letter to: DPO, Luchthavenweg 34, 5657 EB Eindhoven, The Netherlands.
